To track or not to track?
This is the question most business owners and managers ask themselves time and again. The truth is employee productivity doesn’t always stay constant.
Over the course of their day-to-day operations, employees’ motivation levels can rise or fall depending on multiple factors.
Businesses that use productivity tracking software can help their employees become more focused, efficient and get more things done.
Here’s an up-close look at the five key reasons why a productivity tracking software tool can help teams gauge their daily progress and ultimately increase their output:
Track Employee Performance
A productivity tracking software tool allows managers to view their employee performance in real-time. The software’s dashboard displays productivity metrics of all teams and infographic data of the most focused workers.
From this data, employers can appraise the most active employees to motivate them to do even better. They can also use insights from the tracking software to create strategies to help less efficient employees become more productive in the workplace.
Productivity tracking apps show exactly how disengaged employees get distracted—from non-work-related websites that steal their attention to how often they switch context.
Knowing these potential hiccups can help managers develop an Employee Performance Improvement Plan (PIP) that addresses operational inefficiencies.
Prioritize Projects Better
As mentioned earlier, a productivity tracking software solution includes metrics that convert project timelines into visual data. These project analytics can help you keep tabs on what the employees are working on and how much time it takes to complete a task.
For example, say the design team takes one hour to redesign the homepage of your website and an additional thirty minutes to hold a client meeting via video conferencing.
With these analytics, it’s easy to prioritize tasks to ensure they’re completed in less time than usual. From the example above, you could let another team handle client meetings as the design team focuses their time on the website overhaul.
Plan Project Schedules
Employees who regularly work for more time than allocated can impact client relations. But instead of railing on your team to work faster, consider checking your project timeframes to develop a better project schedule.
Employee productivity software provides insights into how many hours each project takes to complete. If there are any consistent patterns in certain tasks, it’s best to develop a more realistic schedule for future projects.
Planning, organizing, and scheduling tasks lead to more effective project management. Most productivity tracking tools come with calendars, milestones, and staff allocation features to help you adjust schedules as needed.
Set Clear Goals
Confused employees can wreak havoc on the team’s productivity in the workplace. If you do not set clear objectives as to what should be done by whom, your employees may not work correctly.
Even worse, they might work on the wrong tasks and end up wasting your business’s productive time and resources. Giving your teams clearer goals and targets will significantly boost their productivity levels.
By using a productivity tracking software tool, it’s possible to set goals that are:
Ideally, clear goals are those not only relating to your employees’ work but also their development objectives. Such goals help them improve their skill sets in the quest to increase value to your business.
Provide Constant Feedback
Employers and managers should communicate with their team members regularly to fix any issues arising during any work progress. Providing constant feedback is essential in ensuring the employees can stay productive throughout the work period.
A good employee productivity tracking software integrates effective communication channels in a single platform. It can help you share files, send emails, handle text messages, and even video conference without the need to use another software program.
Moreover, tracking tools can provide customized reports derived from comparing historical data and recent data. With these detailed reports, you can decide whether or not individual employees need to be retrained to shape their productivity.
Seeing your employees get the tasks and projects done as planned is fantastic. An employee productivity tracking software tool can evaluate how long your teams take to complete tasks, monitor their activity during work time, and boost their overall productivity metrics.
Employee productivity tracking is particularly useful if some of your employees work remotely. Not only does it monitor their performance but also the security of the company’s data.
Most importantly, a productivity tracking software tool is safe and complies with privacy laws in the workplace. By deploying the right set of tools, it won’t take long before your team’s productivity skyrockets.