As well as being vital to completing much of your work, the software can also help you organize all of the things you need to get done during the day. Here is some of the software you should have installed onto your computer to make sure your project is as organized as possible.
Share your calendar
No matter what you’re working on, it’s highly likely that you’ll have lots of appointments in your diary. These could be with your clients to update them on your progress or with your colleagues to help delegate the workload and share ideas. If you’re working with lots of different colleagues, and you’re all working on lots of different projects at the same time, it can often be hard to find time in the day in which you’re all free. By sharing your appointments with each other on a shared calendar, you’ll be able to spot gaps in your collective schedules.
Organize work into different files
Often you don’t just have to keep organized for your benefit. If you’re working as part of a bigger team, it’s just as important that your colleagues can find information as quickly and as easily as you can. That’s why it’s important to come up with a clear system for organizing all the files that are important to any project. You might think it’s possible to just simply send files back and forth over email, but if you’re sending lots of different files to lots of people, it becomes very difficult to keep track of who is working on what. There’s also no way to keep track of what changes other people have made until they send you back any document, which you’ll then need to use to replace your previous version.
The best way to avoid any stress and confusion involved in sharing files is to find software that specializes in the file type you’re sharing. For example, if you’re working on creating various different versions of a project in different languages, it’s important to use translation management software from Smartling to make sure the project runs smoothly. Rather than having to send individual files for translation, this software allows you to submit all the text into one place, ready for translation. The translator you’re working with will then be able to work through all of this text at their own pace, and you’ll be notified as soon as a certain article or page has been completed.
Get notified quickly if anything changes
No matter how well you plan any project, there are often things that can occur that mean you have to change your plans. If any external events occur, that mean you’ll have to alter your project, it’s important that you are notified about them as quickly as possible. The best way to do this is to make sure there’s a way people can communicate this information to you at all times. If you rarely check your emails, you could end up having to redo work if you fail to spot a message about necessary changes. Instead, set up your phone so it’ll notify you whenever certain people send you an email, so you’ll know you’ve got a message from your team as soon as it arrives in your inbox.
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