Your business will have a lot of regular expenses going out of your bank account every month, so it’s important that you take every opportunity you can to reduce the size of these costs. Here’s a look at how to save money on one of these big expenses – your business’ phone bill.
Go digital rather than analog
For years, the only way to have a working phone on your desk was to have it plugged into a landline. The only problem is these systems are often extremely complicated to set up with lots of extra wires required around the building. Even once the system is installed, the cost of the calls can be a big expense for any business. Luckily, there is a more modern solution that will save you money and offers a lot more features that will benefit your business. A VOIP digital system will not only reduce the number of calls you have to pay for but these calls can be easily forwarded to be answered on any device. Find a company that specializes in these systems, like Kortek Solutions who can also help you encrypt calls to protect your client’s sensitive data.
Buy your smartphone plans together
As well as office phones, it’s highly likely that you’ll have to pay for your colleagues to have smartphones as well. If they’re regularly out of the office during work hours, it’s not only important that they can make calls, but it’s also important that you can get hold of them as well. The only problem is that your personal smartphone is often one of your biggest monthly expenses, so the thought of having to pay for several staff members to have a phone could feel very daunting. Luckily, the process of buying a smartphone for business is a lot different from buying one for pleasure. Many companies offer special deals for people looking to buy phones for their company. Many of these plans are more tailored to a working environment, for example, often offering more minutes and data and fewer texts as you’re less likely to text a client than call them. They also offer big discounts if you buy multiple devices on the same plan. Before committing to any deal, make sure you research numerous business plans to make sure you’re getting the best deal for your company.
Check for unexpected expenses
Of course, if you’re suddenly and unexpectedly finding yourself paying more for your phone bill, it could be that you’re paying for some unexpected expenses. There are many ways in which one of your employees could be using their company phone to pay for things. For example, if they vote in a reality TV show, they could be charged a premium for calling a phone number to cast their vote. If your company card is attached to the app store, you could even be paying for any games or even any in-app purchases they’re buying on their phone. To avoid problems like this, make it clear to your employees that phones should only be used for work purposes.